Docs team meetings
Fedora Docs currently holds weekly meetings on IRC/Telegram/Matrix. See the docs calendar for current meeting times, and the main page for information about joining.
This page describes the structure in the meetings.
Pre-meeting
Items to be discussed in meetings should be tagged with the meeting tag in the docs-fp-o repository. At least a day or two prior to the meeting, the chair should post a thread with the agenda on the forums. Team members may suggest additional topics in these threads.
| The above is temporary. We hope to move to using a GitLab dashboard soon. |
Meeting
Follow this general script for the meeting.
#startmeeting docs
#topic Roll callWait 3–5 minutes to see who is present.
| In case you need to step away or get disconnected, add other chairs with: #chair <NICK> |
List the agenda for the meeting:
#topic Agenda
#info Review action items
#info <topic 1>
#info <topic 2>
#info …Start with a review of action items from previous meetings.
Get updates when there are updates to get.
If an action item is still open,
use the #action command to assign it again.
This keeps chairs from having to search many previous meetings.
#topic Previous action items
#info <nick> was to <action>Proceed through the other agenda topics.
Use #topic to change the topic.
Make frequent use of #info and #link commands to add context to the minutes.
If someone needs to act,
use #action <nick> to <action> to note it in the minutes.
Note agreements with the #agreed command.
| Most of the time, something that is #agreed should be recorded elsewhere after the meeting. For example, in the resolution of a ticket or as a new policy/procedure in the documentation. |
| Should we add a regular content-related topic? Peter Boy suggested this. |
If time permits, open the floor for other discussion.
#topic Open floor| Do not make decisions in the open floor section. Decisions should, at a minimum, be made after appearing on the meeting agenda in advance. In most cases, decisions should happen asynchronously. |
When time is up or there are no more topics to discuss, end the meeting.
#endmeeting