Holding or Attending a Large Event
While anyone can hold or attend a large Fedora-related event, these events are typically done by experienced Fedora contributors and or existing Fedora Ambassadors. A large event is one where the budget is over $1,000 USD or the event is generally larger or more complicated.
Step 1: Open a request ticket
Open a Fedora Mindshare Committee ticket in the team issue tracker. Click here to open the ticket template. Complete the ticket template fully.
When preparing your ticket, keep these things in mind:
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Be clear in what you hope to accomplish and why the event is good for Fedora.
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Help the Fedora Mindshare Committee understand how you are qualified to help make this a success. You may want to talk about your experience, or contribution history.
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Think about how you will use the budget and what kind of swag support, if any, will help you be successful. If you require larger budget, we encourage you to team up with a Fedora Ambassador. A Fedora Ambassador can sponsor the event and ask for a larger budget. We are open to you suggesting uses for your budget that make the most sense for you, your area, and the event.
Step 2: Monitor ticket for comments
Monitor your ticket for questions from the Fedora Mindshare Committee. These tickets will often attract questions from the Committee.
Step 3: Fedora Mindshare Committee voting period
Discussion and voting starts after the ticket is opened.
Once all questions are answered, a vote will be called for.
The ticket must receive three +1 votes and zero -1 votes in eleven days.
A Fedora Mindshare Committee member casts a vote by leaving an explicit comment on the ticket by top-posting "+1", "+0", or "-1".
After voting concludes, a Fedora Mindshare Committee member will add the state/approved label to the ticket to indicate that it is officially approved by the Committee.
If all Fedora Mindshare Committee members vote sooner, the ticket can be approved sooner. The goal of the eleven-day voting period is to ensure there is at least one meeting during the discussion period (allowing for holidays, etc.).
Step 4: Request swag (if applicable)
If this event needs Fedora swag, open a swag request in the Mindshare tickets tracker using the swag-only template. Please allow 2-3 weeks for shipping as swag is generally not stored in your country. Most of the delay is to allow time for customs processing in your country, not shipping.
Step 6: Write and publish an event report
Write your event report. Reporting can be done in many ways. Here are accepted methods for sharing the event report with the community:
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Community Blog (AKA CommBlog): You can sign into the Community Blog WordPress site using your FAS account credentials. Once inside, you can create a new post where you can draft your experience. After you are done, follow the steps in the guide on publishing articles on the CommBlog. Here’s an example of a Fedora 27 release party blog post.
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Your own blog: If you have been maintaining your own blog, you can post it there as well. To extend the reach of audience, you may syndicate your blog to Fedora Planet. For more information on how to syndicate, check out this 'how to'.
Step 7: Request reimbursement
Submit a reimbursement request by following the Fedora Reimbursement Requests (FRR) process. Reimbursements are typically paid within two weeks.
Step 8: Close out the request ticket
Comment on your issue in the team issue tracker with a link to your final event report.
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