Team meeting guide

This guide contains instructions and recommendations for running Fedora Diversity, Equity, & Inclusion (DEI) Team meetings.

Social agreement

The social agreement is our social rules and etiquette for how we treat each other during meetings. This keeps our meetings productive and gives everyone an opportunity to be heard:

  • Focus on listening

  • Stay present as much as possible, refrain from email/chat/etc

  • Let everyone have a chance to speak, be aware of how much time you are talking

  • Be mindful of the meeting schedule and help to move the dialog forward

  • Use the raise hand function

  • Stay on mute when you are not speaking

Format

Since 24 October 2020, the Fedora Diversity, Equity, & Inclusion (DEI) Team adopted this format for structuring team meeting agendas:

  1. Intros, welcomes, hellos (5 minutes)

  2. Team announcements & news (5-10 minutes)

  3. Follow-ups from last meeting, if any (5-10 minutes)

  4. Ticket discussions (remaining time)

  5. Open floor (final 5-10 minutes)

How to add a ticket to meeting agenda

Add tickets to the next meeting agenda by changing a ticket priority to next meeting. First, open a Pagure ticket and look in the metadata sidebar to the right. Click the edit pencil towards the top and change the priority field. The ticket will automatically go onto the queue for meeting discussion.

Generally, ticket assignee is responsibile to add a ticket to the next meeting agenda. If you are working on a ticket and want feedback in a meeting, please remember to change the ticket priority to put it on the agenda.

Screenshot of how to update Pagure ticket priority field

MeetBot command script

This section includes a sample script of MeetBot meeting bot commnds with zodbot on Freenode IRC.

#startmeeting Fedora Diversity, Equity, & Inclusion Team (YYYY-MM-DD)
#meetingname diversity
#nick di-team
#chair <active meeting participants>


#topic Agenda

#info (1) Roll call / introductions
#info (2) Announcements
#info (3) Action items from last meeting
#info (4) Tickets
#info (5) Open floor


#topic Roll call / introductions

If this is your first time at a D.E.I. Team meeting, please say hello! If you have any questions before we get started with the rest of the agenda, now is also a good time to ask.


#topic Announcements

#info === "" ===
#link


#topic Action items from last meeting

#link [ link to last meeting minutes: https://meetbot.fedoraproject.org/sresults/?group_id=diversity&type=team ]
#info How This Works: We review past #action items from the last meeting. For each task, we get a quick update on status and move forward.

#info === [] "" ===
#link


#topic Tickets
#link https://pagure.io/fedora-diversity/issues?status=Open&priority=20

#topic Ticket #: ""
#link https://pagure.io/fedora-diversity/issue/
#info [ any updates to share for meeting discussion ]

#topic Open floor

#endmeeting

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