Holding or Attending a Small Event
Anyone can hold or attend a small Fedora-related event. You do not have to be an Ambassador. A small event is one where the budget is maximum $150 USD. The process of opening a request is described below:
Step 1: Open a request ticket
Open a Fedora Mindshare Committee ticket in the team issue tracker. Click here to open the ticket template. Complete the ticket template fully.
When you are planning for an event, consider using Fedora stickers and similar swag along with a budget of maximum $150 USD. If you require larger budget, we encourage you to team up with a Fedora Ambassador. A Fedora Ambassador can sponsor the event and ask for a larger budget. We are open to you suggesting uses for your budget that make the most sense for you, your area, and the event.
Step 2: Monitor ticket for comments
Monitor your ticket for questions from the Fedora Mindshare Committee.
Step 3: Fedora Mindshare Committee voting period
Voting starts after the ticket is opened. Small Events tickets must receive two +1 votes and zero -1 votes in three days.
A Fedora Mindshare Committee member casts a vote by leaving an explicit comment on the ticket, usually by top-posting "+1", "+0", or "-1".
After the voting period concludes, a Fedora Mindshare Committee member will add the state/approved label to the ticket to indicate that it is officially approved by the Committee.
Step 4: Request swag (if applicable)
If this event needs Fedora swag, open a swag request in the Mindshare tickets tracker using the swag-only template. Please allow 2-3 weeks for shipping as swag is generally not stored in your country. Most of the delay is to allow time for customs processing in your country, not shipping.
Step 6: Write and publish an event report
Write your event report. Reporting can be done in many ways. Here are accepted methods for sharing the event report with the community:
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Community Blog (AKA CommBlog): You can sign into the Community Blog WordPress site using your FAS account credentials. Once inside, you can create a new post where you can draft your experience. After you are done, follow the steps in the guide on publishing articles on the CommBlog. Here’s an example of a Fedora 27 release party blog post.
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Your own blog: If you have been maintaining your own blog, you can post it there as well. To extend the reach of audience, you may syndicate your blog to Fedora Planet. For more information on how to syndicate, check out this 'how to'.
Step 7: Request reimbursement
Submit a reimbursement request by following the Fedora Reimbursement Requests (FRR) process. Reimbursements are typically paid within two weeks.
Step 8: Close out the request ticket
Comment on your issue in the team issue tracker with a link to your final event report.
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